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Features — Scheduling

Effortless Scheduling for Every Flight Operation

PreFlight’s powerful scheduling tools are designed to simplify every aspect of your flight operations. From intuitive drag-and-drop booking to automated compliance checks, customizable time slots, and Intro Flights for new clients, PreFlight ensures you’re always ready for takeoff. Discover how our flexible, feature-rich platform can streamline your scheduling and keep your fleet in the air.

PreFlight's aircraft calendar schedule interface showing real-time bookings and maintenance for flight school resources, including aircraft and instructors, with detailed scheduling, role-based access, and weather information.

Intuitive Drag-and-Drop Calendar

Effortlessly create and modify bookings with PreFlight’s drag-and-drop calendar. Simply click and drag to schedule flights, reschedule, or adjust booking durations. The real-time interface lets you make updates on the fly, ensuring a seamless experience for your staff and students alike.

Seamless Dispatch Process

PreFlight’s Check-Out and Check-In process streamlines every flight. The Review and Dispatch screen displays key pre-flight details like Hobbs and Tach readings, flight rules, and maintenance reminders to ensure safety before takeoff.

On return, the Check-In screen makes it easy to log readings, track fuel usage, note squawks, and confirm payment—keeping your operations smooth and efficient from start to finish.

Hourly Weather Data Integration

Plan confidently with hourly weather data powered by Windy, integrated directly into the scheduling interface. Access 16-day forecasts and current METAR data to ensure safety and optimize scheduling based on weather conditions, all from within PreFlight.

 

Flexible Scheduling Options

PreFlight’s scheduling system adapts to your needs with customizable booking lengths and adjustable time slots. Whether it’s a quick 30-minute session or a full-day booking, you can define reservation types, set default time increments, and establish minimum booking durations to optimize resource usage.

Custom Reservation Types for Every Need

From training flights to maintenance sessions, PreFlight supports a variety of custom reservation types. Choose from options like instructional flights, check rides, maintenance flights, intro flights, or even create unique types that fit your operation. Each reservation type is color-coded and easily distinguishable to keep your schedule organized.

Multiple Calendar Views for Ultimate Flexibility

Gain complete visibility into your schedule with PreFlight’s daily, weekly, and monthly calendar views. Choose the view that best suits your needs, from detailed daily schedules to monthly overviews for long-term planning. Print or export schedules as needed for offline access.

Screenshot of the PreFlight scheduling interface showing the aircraft schedule for a specific day. The user profile, account balance, and navigation menu are visible on the left side of the screen. The main area displays a time grid from 12 AM to 11 PM, with color-coded blocks indicating the scheduled use of various aircraft. Each block contains details about the aircraft model, such as 'N18880 - Cessna 177RG' and 'N4522K - Cessna 210 Centurion,' along with the scheduled times. The schedule includes various activities, with overlapping reservations showing different usage slots. The navigation menu on the left includes options like 'Dashboard,' 'Schedule,' 'Aircraft,' 'Resources,' 'People,' 'LMS,' 'Maintenance,' and 'Billing.

Instructor Availability and Tools

Empower instructors to manage their own schedules with availability settings and personalized schedules. Instructors can adjust work hours and block time off directly from their profiles, while administrators maintain full visibility over the roster.

Automated Notifications

Keep everyone on schedule with automated booking reminders sent via email or SMS. Notifications are triggered whenever a booking is created, modified, or canceled, ensuring both students and instructors are always in the loop and reducing no-shows.

Automated Safety and Compliance Checks

Safety is paramount in aviation, and PreFlight’s scheduling system includes automated compliance checks to ensure all pilots, instructors, and aircraft meet safety standards. These checks verify that required documents, certifications, and inspections are up-to-date before a booking is confirmed, reducing the risk of non-compliance.

Intro Flights for New Students

PreFlight’s Intro Flights feature is perfect for attracting new clients or hosting exclusive events. Set up flights with direct booking links for private access, or make them available on a public booking page that you can link to your website.

The system automatically finds an available instructor and open time slot based on your preferences and resource availability. Customize each Intro Flight with unique pricing and detailed descriptions for a seamless, professional introduction to your services.